FOR THE ARTISTS

Information you should know!
2012-2013 Season

1.  Location:  The MACFest event will be located on North Macdonald St., between Main St. and Pepper Pl., with this one-block section closed to vehicle traffic.  An information booth, manned by MACFest volunteers, will be located on the northeast corner of the Main and Macdonald intersection.  This corner will be the entry control point for registered artist-vendors.

2.  Event Schedule:  MACFest events will be held on the first and third (1st & 3rd) Saturdays of each month, October through April (14 total during 7 months).  Event hours will remain 10:00am to 4:00pm, with set-up beginning at 8:00am and take-down beginning at 4:00pm.

3.  Parking:  Vehicle parking for participating artists is provided at the southeast quadrant of N. Macdonald and Pepper; and, in the parking structure on the north side of Pepper, just east of the AZ Museum of Natural History.

4.  Restrooms:  Portable restrooms and washstand will be located in the enclosure at the northwest corner of the parking lot (SE corner of Macdonald & Pepper).

5.  Festival Map:  A map of the festival area is provided on the last page.

6.  Artist-vendor Registration:

  • New artist-vendors must first submit a signed Waiver/Release form to Mesa Arts Center (MAC) Box Office in order to receive a personal online user account number (see page 4 below to print).  This can be done via fax (480-644-6525), scanned email (boxoffice@mesaartscenter.com), or in person.
  • Once registered and given an ARTIST ACCOUNT/LOGIN, MACFest artist-vendors can purchase exhibit spaces either at the Box Office or online at: www.macfestmesa.com.
  • Artist-vendors who have already registered for previous seasons will be able to use their current login information and will NOT need to sign another Waiver.  To change an ARTIST ACCOUNT/LOGIN, artists may go online or contact the Box Office.
  • Online registration (after the first time registration and a personal ARTIST ACCOUNT/LOGIN are given):  please have debit/credit information available – an online Registration Guide will take you through the steps.
  • Artists may rent spaces, pay online and print exhibit space tickets at home.

7.  Exhibit Space Rental:  The MAC Box Office will continue to rent 10ft. X 10ft. spaces to artist-vendors at the rate of $20.00 (tax included) per event.  Specific space numbers will not be reserved.  Two exhibit space categories are established: (a) “C”-numbered spaces on the street shall require the artist-vendor to erect a canopy over his/her display. (b) “T”-numbered spaces on the raised curb area on each side of the street are intended for table/easel/rack displays without a canopy. 

Artist-vendors will receive a ticket voucher as proof of purchase with the space allocation identified by a block letter (C or T) and the event date.  All ticket purchases are non-refundable.  In the case of a MACFest event cancellation due to bad weather, purchased tickets will be honored for a later event, up through April.  Exhibit spaces can be purchased in advance for October through March.  April exhibit spaces will be reserved by the Box Office until March 1st for possible event cancellations (reschedule) due to bad weather.
A lanyard to hold the event ticket will be provided at the Box Office or at the MACFest Information Booth for artist-vendors to wear on their person; and, exhibitors are requested to keep the lanyard for subsequent events.  Lanyard/event ticket must be present on-site for proof-of-purchase for that given event.  

8.  Set-up and Take-down:  Due to space restrictions, one-way vehicle movement, in and out of the exhibit area, will be enforced for safety.  Upon arrival at the Main St. (south) entrance next to the Information Booth, artist-vendors will be asked to show their event ticket for that date.  During event set-up starting at 8:00am, occupation of spaces will be sequential, in order of artist-vendor arrival on site, beginning at the Main St. entrance, and progressing northward.  All registered artist-vendors must be unloaded by 9:30am as no vehicles will be allowed to enter the exhibit area at Main St. after 9:30am.  At 4:00pm, artist-vendors shall disassemble and pack their products and equipment in place.  Once their items are ready to load out, they may retrieve their vehicle and re-enter the exhibit area from the Main St. entrance.

9.  Exhibit/Display Equipment:  All equipment needed for exhibit must be furnished by the artist.  This includes canopy weights and shields for wind protection.  If electric power is needed, some 15-ampere ac-power outlets, provided by the city, are located on the raised curb areas near the exhibit spaces, but artist-vendors must provide their own extension cords.  Packing materials and clutter must not be visible in the exhibit space from visitor/pedestrian viewpoint.  Artist-vendors are reminded to ensure personnel safety by preventing hazards, such as protrusions of sharp objects in and around the exhibit space, broken glass, spilled liquids, etc.

10.  Exhibit/Display Restrictions/Requirements:

  • No alcoholic beverages and no smoking in exhibition areas as per State Law.
  • No gas/propane heaters in exhibit space or surrounding area for safety reasons.
  • Transactions and delivery of product are the responsibility of the registered artist.
  • Must have valid State and City of Mesa tax licenses (suggest you have both available on site).
  • NO PETS ALLOWED.  Guide or service dogs must be identified as such and must be leashed and/or in portable kennels at all times.
  • No liquid gasoline or propane canisters may be used on site.

11.  Standards: 

  • MACFest is committed to upholding high standards of artistic products and display.  Artists must be present at their booths to sell their own work.  Exceptions may be necessary from time to time (due to lunch or restroom breaks, illness etc.), but the MACFest is a “Made by Me” festival, and the public will expect to meet the artists.  Only quality, original, handmade works of arts and crafts will be exhibited by the artists themselves (“made by me”). In general, this includes original work made substantially by hand, wherein the skill and technique of manipulating glass, metal, wood, fiber, clay, and other materials is primary to the artistic process.  This includes paintings, drawings/sketches, sculptures, ceramics, jewelry, decorative metal, glass or woodwork, quilting, etc.
  • Crafters of pre-packaged, non-perishable foods (e.g. salsas, condiments, jams/jellies, breads, canned olives, etc. that are not intended for consumption on site), health & hygiene items (soaps, lotions/potions, etc.), produced by the on-site craftsman, are encouraged to participate.  Exhibitors of pre-packaged, prepared foods must be in possession of all required permits and/or licenses.
  • Archival prints and copies can be exhibited, but a minimum of three original works by the exhibiting artist must be present within the exhibit space.
  • These Standards will be monitored by a MACFest Committee, which reserves the right to refuse participation in the festival due to non-compliance with these standards.

 

12.  Artist-vendor Tips:

  • We recommend that your exhibit area reflect a visual appeal complimentary to your art and craft; inviting, clean, and free of debris.
  • Consider the safety of others in display materials used at all times.
  • Consider the appropriateness of exhibited material, since this is a family friendly event. Consider having the following:
    • Access to Business Cards and printed material
    • Artist Bio/Portfolio material for public viewing
    • Guest sign-in book
  • Prepare for customer service; appropriate money exchange. Sell product with packaging/handling material.
  • Place all food waste and wrappers in nearby trash dispensers.
  • Ensure that your contact information is up-to-date by emailing info@macfestmesa.com with any changes.
  • E-blasts are sent regularly to keep you informed of new developments and changes to our program.
  • MACFest volunteers man the Information Booth on all event days from 8:00am to 4:00pm.  They are there to answer your and the public’s questions.
  • MAC Box Office phone: 480-644-6500.  General information: boxoffice@mesaartscenter.com.
  • To be added to the artist email distribution list: info@macfestmesa.com.
  • MAC Box Office is located at the southwest corner of the Studios North building next to the exterior stair case and elevator.  Hours: Mon-Fri 10am-7pm; Sat 10am-5pm; Sun 12pm-4pm.

Click to download the MACFest Guidelines, Tips and Policies

ALREADY REGISTERED?

FIRST TIME EXHIBITOR?

Registration only needs to be completed once. If you are already registered, please use the RENT A SPACE link.

Click to download the MACFest Guidelines, Tips and Policies

I have downloaded, read and understand Participation Rules, Guidelines and Tips for the 2012--2013 Season, and I have read, agree-to and signed the MACFest Licensee Waiver & Release

MESA  ARTS  &  CRAFTS  FESTIVAL
(MACFest)

Participation Rules, Guidelines and Tips for the 2012—2013 Season                                    July 12, 2012

1.  Location:  The MACFest event will be located on North Macdonald St., between Main St. and Pepper Pl., with this one-block section closed to vehicle traffic.  An information booth, manned by MACFest volunteers, will be located on the northeast corner of the Main and Macdonald intersection.  This corner will be the entry control point for registered artist-vendors.

2.  Event Schedule:  MACFest events will be held on the first and third (1st & 3rd) Saturdays of each month, October through April (14 total during 7 months).  Event hours will remain 10:00am to 4:00pm, with set-up beginning at 8:00am and take-down beginning at 4:00pm.

3.  Parking:  Vehicle parking for participating artists is provided at the southeast quadrant of N. Macdonald and Pepper; and, in the parking structure on the north side of Pepper, just east of the AZ Museum of Natural History.

4.  Restrooms:  Portable restrooms and washstand will be located in the enclosure at the northwest corner of the parking lot (SE corner of Macdonald & Pepper).

5.  Festival Map:  A map of the festival area is provided on the last page.

6.  Artist-vendor Registration:

7.  Exhibit Space Rental:  The MAC Box Office will continue to rent 10ft. X 10ft. spaces to artist-vendors at the rate of $20.00 (tax included) per event.  Specific space numbers will not be reserved.  Two exhibit space categories are established: (a) “C”-numbered spaces on the street shall require the artist-vendor to erect a canopy over his/her display. (b) “T”-numbered spaces on the raised curb area on each side of the street are intended for table/easel/rack displays without a canopy. 

Artist-vendors will receive a ticket voucher as proof of purchase with the space allocation identified by a block letter (C or T) and the event date.  All ticket purchases are non-refundable.  In the case of a MACFest event cancellation due to bad weather, purchased tickets will be honored for a later event, up through April.  Exhibit spaces can be purchased in advance for October through March.  April exhibit spaces will be reserved by the Box Office until March 1st for possible event cancellations (reschedule) due to bad weather.
A lanyard to hold the event ticket will be provided at the Box Office or at the MACFest Information Booth for artist-vendors to wear on their person; and, exhibitors are requested to keep the lanyard for subsequent events.  Lanyard/event ticket must be present on-site for proof-of-purchase for that given event.  

8.  Set-up and Take-down:  Due to space restrictions, one-way vehicle movement, in and out of the exhibit area, will be enforced for safety.  Upon arrival at the Main St. (south) entrance next to the Information Booth, artist-vendors will be asked to show their event ticket for that date.  During event set-up starting at 8:00am, occupation of spaces will be sequential, in order of artist-vendor arrival on site, beginning at the Main St. entrance, and progressing northward.  All registered artist-vendors must be unloaded by 9:30am as no vehicles will be allowed to enter the exhibit area at Main St. after 9:30am.  At 4:00pm, artist-vendors shall disassemble and pack their products and equipment in place.  Once their items are ready to load out, they may retrieve their vehicle and re-enter the exhibit area from the Main St. entrance.

9.  Exhibit/Display Equipment:  All equipment needed for exhibit must be furnished by the artist.  This includes canopy weights and shields for wind protection.  If electric power is needed, some 15-ampere ac-power outlets, provided by the city, are located on the raised curb areas near the exhibit spaces, but artist-vendors must provide their own extension cords.  Packing materials and clutter must not be visible in the exhibit space from visitor/pedestrian viewpoint.  Artist-vendors are reminded to ensure personnel safety by preventing hazards, such as protrusions of sharp objects in and around the exhibit space, broken glass, spilled liquids, etc.

10.  Exhibit/Display Restrictions/Requirements:

11.  Standards: 

 

12.  Artist-vendor Tips:

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